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The importance of accurate and timely charge creation and submission in maximizing your practice’s revenue. Our Charge Creation & Submission service is designed to simplify and optimize your billing processes, ensuring you get paid promptly for the services you provide.

Charge Creation

Accurate charge creation is the foundation of a successful revenue cycle. OctaMD’s experienced billing professionals meticulously create charges based on the services rendered by your healthcare providers. Here’s how we can help:

• Detailed Coding: We ensure that each charge is coded correctly according to the latest industry standards and regulations. Our team is proficient in various coding systems, including CPT, ICD-10, and HCPCS, ensuring accuracy and compliance.


• Documentation Review: Before submission, OctaMD reviews documentation thoroughly to verify the completeness and accuracy of the charges. This proactive approach minimizes errors and reduces the likelihood of claim denials.


• Timely Submission: We prioritize timely submission of charges to insurance companies and other payers, maximizing the chances of prompt reimbursement for your services. Our efficient submission process helps maintain a steady cash flow for your practice.

Submission Process

OctaMD simplifies the submission process by leveraging technology and industry best practices. Our submission services include:

• Electronic Submission: We utilize electronic health record (EHR) systems and billing software to submit charges electronically, ensuring faster processing and reduced administrative overhead.


• Claim Tracking: We track the status of submitted claims closely, monitoring each claim from submission through adjudication. This proactive approach allows us to identify and resolve issues promptly, minimizing delays in payment.


• Reconciliation: OctaMD reconciles payments received with claims submitted, ensuring accuracy and transparency in your revenue cycle. Our team handles discrepancies efficiently, facilitating smoother financial operations for your practice.

Accurate charge creation and submission is not just about getting paid. It plays a pivotal role in the overall success and sustainability of healthcare practices. Here’s why it matters:

• Ensures Timely Reimbursement
  • Accurate and timely charge submission speeds up the reimbursement process, ensuring that healthcare providers are paid promptly for their services. This helps maintain a healthy cash flow, which is essential for the day-to-day operations of any healthcare practice.
• Reduces Claim Denials and Rejections
  • Errors in charge creation can lead to claim denials or rejections, which can delay payment and increase administrative workload. OctaMD’s meticulous approach minimizes these errors, leading to fewer denials and faster claim resolutions.
• Enhances Compliance
  • Proper charge creation and submission ensure compliance with healthcare regulations and payer requirements. This helps avoid legal issues and potential penalties that can arise from non-compliance.
• Improves Revenue Cycle Management
  • Efficient charge creation and submission streamline the revenue cycle management process, reducing the number of days that accounts receivable remain outstanding and improving the financial stability of the practice.

At OctaMD, we pride ourselves on providing top-notch charge creation and submission services that set us apart from the competition. Here’s what makes our service unique:

• Expert Team of Certified Coders
  • Our team comprises certified medical coders who are experts in various coding systems and regulations. They stay updated with the latest coding changes to ensure that your practice is always compliant and that codes are accurate and up-to-date.
• Advanced Technology Integration
  • OctaMD utilizes cutting-edge technology and software to streamline the charge creation and submission process. Our electronic health record (EHR) systems and billing software enhance efficiency and reduce the likelihood of errors.
• Comprehensive Quality Checks
  • Before submission, we conduct thorough quality checks to ensure that all charges are accurate and complete. This reduces the risk of claim denials and ensures that you receive maximum reimbursement for the services provided.
• Personalized Service
  • We understand that every healthcare practice is unique. That’s why we offer personalized service tailored to meet the specific needs of your practice, whether it’s a small clinic or a large healthcare facility.

By choosing OctaMD for your Charge Creation & Submission needs, you partner with a dedicated team committed to optimizing your revenue cycle. We streamline your billing processes, enhance claim accuracy, and accelerate reimbursement, allowing you to focus on delivering exceptional patient care.